Understanding OSHA Form 300, 300A & 301

  • Understanding OSHA Form 300, 300A & 301

    Posted by Larry Green on October 25, 2022 at 1:53 pm

    What is the difference between OSHA Form 300, 300A & 301?

    The OSHA Form 300 is the part of a federal requirement mainly concerning employee safety in the workplace. OSHA Form 300A is the second page of the OSHA Form 300. The first page which is Form 300 contains a log for work-related injuries and illnesses designed by OSHA. Form 301 is for the employers which is use to describe the workplace injury or illness. Form 301 also record each injury or illness that is described on OSHA Form 300 or its equivalent.<div>

    OSHA Form 300

    With OSHA Form 300 supervisor requires to document the injured employee’s name, job title, and case number. Next step for supervisor to describe the case by listing the location of occurrence, date of injury or illness and the specific area of the body affected. OSHA Form 300 also asks for the outcome, including days away from work, job transfer, or other recordable cases.

    OSHA Form 300A

    Employers must show a summary of all work-related injuries and illnesses beyond each individual case. Work-related injuries is reported on Form 300A. In this section, days away from work, the number of cases and injury or illness are added up for a grand total. Then organization lists their information and provides a signature for OSHA’s internal use.

    OSHA Form 301

    The last part of the document is OSHA’s Form 301, which is use to describe the workplace injury or illness by employers. Each injury or illness that is recorded on OSHA Form 300 or its equivalent must also be recorded on a Form 301 or its equivalent (a form is considered equivalent if it contains all the information asked on Form 301).

    2020 Deadline for OSHA Form 300A?

    Deadline for OSHA Form 300A is March 2, 2020 to report injury and illness data for the previous year. Injury Tracking Application (ITA) available online to submit records electronically.

    What to Report in OSHA Form 300?

    Due to changes in the law that went into effect January 1, 2015, The following information employers must post and make available to all employees for construction business:

    • Work-related fatalities must be logged within 8 hours.
    • Work-related hospitalizations, amputations and all losses of an eye; must be logged within 24 hours.
    • Record of all needlestick and sharps injuries.
    • Record of all standard threshold shift (STS) hearing loss cases.
    • Record of all MSDs (musculoskeletal disorders).
    • Any case requiring an employee to be medically removed under the requirements of an OSHA health standard.
    • Record of all cases of tuberculosis transmission.

    When do you post the OSHA 300A?

    Employers who meet the requirements for keeping record of work-related injuries and illnesses must post the OSHA Form 300A from February 1 to April 30 every year. The form must be visible to all staff in the workplace. Employees also have the right to request a copy of the records at any time.

    Common Mistakes When Filing out the OSHA 300 Log

    Employers should avoid these mistakes when making the annotations on the log:

    • OSHA recordable event misrepresenting.
    • Speculating that light-duty is not a work restriction.
    • Declining the employee statement as not accurate or not usable as a reference.
    • Failing to report the injury because the affected employee did not report it on time or immediately.
    • Failing to record medical treatment; must be recorded unless it falls within an exception in the regulations, one of which is first aid.
    • Forgetting to keep track of lost work days during long-term events.

    Are OSHA 300 logs confidential?

    In these specific cases, employers keep a separate confidential list of names for OSHA records. Note that these actions must comply with the Health Insurance Portability and Accountability Act (HIPPA). You must record information about every work-related death and about every work-related injury or illness that involves loss of consciousness, restricted work activity or job transfer, days away from work, or medical treatment beyond first aid. You must also record significant work-related injuries and illnesses that are diagnosed by a physician or licensed health care professional. You must also record work-related injuries and illnesses that meet any of the specific recording criteria listed in 29 CFR Part 1904.8 through 1904.12. Feel free to use two lines for a single case if you need to. You must complete an Injury and Illness Incident Report (OSHA Form 301) or equivalent form for each injury or illness recorded on this form.

    What injuries must be reported through OSHA Form 300?

    As we mentioned previously, all medical treatment beyond first aid must be reported to OSHA. Employers must also document significant work-related injuries and illnesses diagnosed by a licensed healthcare professional.

    If you employ more than ten workers who are considered partially exempt, don’t forget about OSHA Form 300A. Do your due diligence throughout the year to keep an accurate record of all work-related injuries and illnesses that meet the criteria. Doing so will make the reporting process fast and efficient for your HR and administrative teams.


    Larry Green replied 1 year, 7 months ago 1 Member · 0 Replies
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